Securely Post Fillable PDF Forms with e-Signature

Posting Fillable PDF Forms with FormHippo – Encrypted and HIPAA compliant

Processing forms for your business can be a tedious job.  The repetitive task of handling new client forms, intake forms, payment forms, etc is time consuming.  With FormHippo, you can post a form online and provide them to your clients with a simple web link or QR code.  With your forms accessible online, clients can easily fill them out and sign securely from their PC or smartphone.  The completed form is immediately sent securely to you.  Here’s how it works:

Log in to your MailHippo account and click the PDF Forms drop down and choose Publish Forms.

Screen: Add new published PDF form
Post a new fillable PDF form online.

Click the Add button.  Key in your form name and click the Continue button.

Screen: upload PDF form
Upload a PDF form for posting.

Click Upload PDF Form and select a pdf file from your device.

Screen: Posting a PDF Form
Posting a PDF Form with the MailHippo SignSafe platform.

Click the Add Signature Field button if you wish to add a signature block.  Move the signature block to the desired page and location.  Click on the PDF page to insert.  Then click the Publish button.

Screen: Manage Published PDF Forms
Manage posted PDF forms.

That’s it.  Your form is posted.  Submitters can access your online form from the link shown.  We also provide a QR code for smart phone access as well as sample HTML code for placing links to the form on your website.  To view this click on the QR code icon to the left of the form name.

Screen: URL, QR Code, Sample HTML Code

Accessing, Filling and Signing Interactive PDF Forms with FormHippo.

Your clients, customers, patients, vendors or any other submitter can easily access your forms online via your form web link.  They can also scan the form’s QR code with their smartphone.

Here is the simple and quick process for form submitters.

First, click the link to your form or scan the QR code.

Screen: Security Check
Key in your email address to begin filling out the posted PDF form.

Key in the captcha code and your email address, then click the Continue button.

Screen: Fill and sign posted PDF form.
Fill in and sign the posted PDF form.

Fill in the form fields then click the Sign button to electronically sign the PDF form.

Screen: Apply Electronic Signature
Key in your name as you would like it to appear in your signature.

Key in your name as you wish it to appear in your electronic signature.  Then check the agree box and click the Sign Document button.

Screen: Signed PDF Form
Signed and completed PDF form waiting to be sent.

Click the Save & Send button to complete the process.  The filled and signed PDF form is now sent securely to the publisher. 

The submitter may download a completed copy of the PDF for their records.

Receiving and Downloading the Completed Form

The publisher is notified by email when the SignSafe™ PDF form has been completed and is waiting to be viewed and downloaded from the MailHippo platform.  


HIPAA Compliant email notification of inbound message.
Notification email from new form submission.

The publisher can download the PDF form by clicking on the attachment link in the notification email and providing their login credentials to the MailHippo platform.

Screen: Completed and signed PDF form
Completed and signed PDF form.

That’s it.  Posting and receiving Interactive PDF forms couldn’t be easier, thanks to the SignSafe Form Filler from MailHippo.

Frequently Asked Questions

You can post any PDF file via MailHippo and your submitters can sign it.  However, only interactive PDF files with fillable forms can be filled out online by the submitter.

FormHippo has an integrated PDF form editor.  So you can add your interactive form fields directly from within the FormHippo platform..

Yes, in addition to PDF form support, MailHippo’s Form Hippo supports web forms as well.  Use our existing templates from our library or create your own forms with our online web form builder.  Click here to learn more.

You could be posting HIPAA-compliant fillable PDF forms in less than a minute.

Simply click the Get Started button to sign up for a no-obligation subscription.

If your not sure, take it for a test drive.  Take advantage of our FREE 30 day trial.


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